Hotel Event Florals for Banquet & Catering Teams

What a hotel gets from one floral partner

Catering and conference-services teams juggle dozens of outside vendors a month. A single floral partner who already knows the property's dock hours, freight elevator, ballroom dimensions, and house linens removes one variable from every event. We keep a property file for each hotel we work with — room layouts, preferred load-in routes, the banquet captain's contact — so the second event runs on rails.

We are set up to work as a preferred vendor: current certificate of insurance with the property named as additional insured, W-9 on file, and a pricing sheet your sales team can quote from without calling us first. For brunches, holiday parties, and activations we also run staffed build-your-own flower bars, and our designers lead hands-on floral workshops for corporate groups and incentive programs.

Ballroom galas, conferences, and VIP dinners

For a ballroom gala we design the stage or step-and-repeat moment, centerpieces at the heights that keep sightlines open for the program, and the entry or foyer piece guests photograph. For conferences we scale down: registration-desk arrangements, a statement piece at the general-session stage, low florals on breakout and boardroom tables, and refreshes for multi-day programs.

VIP and chef's-table dinners call for restraint — long low runners, bud vases in the hotel's own vessels where the property prefers, and candlelight within the fire marshal's rules, which we confirm with the property before we quote.

Weddings the property books

When a couple books your ballroom and asks for a florist, we can be the name on the list. We design ceremony structures, chuppahs, mandaps, and reception florals on structures we own, so there is no rental middleman, and we coordinate directly with your wedding sales manager on timing. Properties such as the Fairmont Grand Del Mar, Hotel del Coronado, Montage Laguna Beach, and the Beverly Wilshire are the scale of hotel we serve.

Load-in, strike, and the room turn

We load in through the dock on the window your team sets, with a crew sized to the install — a 25-plus person studio lets us put eight designers in a ballroom for a two-hour window when that is what the schedule allows. Strike begins when the last guest leaves and finishes the same night unless the property asks otherwise, with the room swept and rentals pulled, so a morning breakfast can set on time.

Repeat-program pricing

Hotels that book us across the year — a holiday program, quarterly galas, a standing lobby arrangement — get program pricing rather than one-off quotes, with a design-fee structure that rewards repeat events. Share the property, the events on your calendar, and the rooms involved, and we'll outline scope and a program range. Alona reviews every inquiry personally and responds within one business day; the consultation is complimentary.